You probably don’t think of your email signature as a valuable brand asset. But you should, and here’s why.
According to the Email Stats Report by the Radicati Group, the average employee sends:
36 emails per day = 10,000 emails sent per year
If your firm has 100 employees, that’s 1 million annual brand impressions. Not just random impressions, your emails arrive targeted to clients, vendors, teaming partners, and potential employees.
Consider improving email signatures across your firm beyond an obligatory formality. Email signatures are the most prolific brand touchpoint you own.
To help you, I’ll identify common email signature mistakes. Then, I’ll share how to create a powerful email signature that enhances your firm’s reputation.
Common Email Signature Mistakes
Email signatures aren’t the place for personal expression. You don’t allow each employee to craft their own version of your logo, so don’t allow it with email signatures. All your brand touchpoints should speak in a consistent, professional voice.
Avoid a variety of fonts (unless you are writing a ransom letter)
Avoid too many colors (we love rainbows too, but not in emails)
Avoid too much variety in size, bold, and italic (if you emphasize everything, then nothing stands out)
Avoid including company logos, social media icons, project photos, and charity logos. Images in email signatures can flag your email as “spam,” sending it directly to the Junk folder. Plus, it is annoyingly difficult for email recipients to decipher your intended attachment files from your email signature image attachments.
3) Including Your Email Address
If someone receives an email from you, by default, they now have your email address. Including it in your email signature is redundant. If they want to reply to your email, guess what, they will hit “reply” within their email software.
4) Inspiration Quotes or Sacred Spiritual Passages
Don’t impose your personal beliefs in a professional setting.
5) Legal Disclaimers
You know the ones, similar to seen on faxes circa 1989, stating “this email is only intended for the recipient…blah, blah, blah” Since these have become so banal, nobody reads them. As a result, they become ineffective within a legal setting.
How To Create Your Firm’s Email Signature
Be respectful of your reader’s time and visual landscape by making your email signature as concise as possible.
What you might include:
Title (only if informative and consistent with your firm’s culture)
Website URL (only if different from your name@URL.com)
One Variable Link That Changes Monthly (recent blog post, project case study, speech, or primary social media channel)
Here is my email signature:
– – – – – – – – – – – – – – – – – – – – – – – – –
David W. Lecours
Principal | LecoursDesign
– – – – – – – – – – – – – – – – – – – – – – – – –
Recently Designed Website:
– – – – – – – – – – – – – – – – – – – – – – – – –
I recommend using grey, or a quiet color, to distinguish between the email signature and the body of the email. I also use the dotted lines to separate the signature from the body.
Use only keyboard elements, not images, to create typographic rules within your email signature. Typography rules, aka borders, can be created by repeating glyphs like these:
+ + + + + + + + +
* * * * * * * * *
= = = = = = =
o o o o o o
. . . . . . . . .
For consistency across your firm, create a master template of your new email signature. Then copy and paste it into an email sent to your IT department, or each employee, for implementation. Obviously, each employee should replace your individual contact information with their own.
More more detail on How To Create an Email Signature, check out our coding partner Noble Intent’s post here.
Your Reputation is at Stake
Your firm’s reputation is the sum of all experiences a person has with your brand. Since email signatures make millions of impressions, show that you care about your reader with a simple, consistent and well crafted email signature.
True, email signatures aren’t your most glamorous brand touchpoint. But, as Orrin Woodward says, “Success is the exponential effect of little things done consistently over time.” (Just don’t use this inspirational quote in your email signature.)
Slide Deck, video and links from David Lecours’ SMPS Pacific Regional Conference closing keyote speech:
Stealing From Surf Brands for A/E/C Firm Differentiation
Surf brands and A/E/C firms compete in crowded markets. Surf brands do a great job carving out distinct brand identities to differentiate their surfboards, board shorts, and wetsuits. David Lecours, surfer and A/E/C branding consultant, will share examples of cutting edge graphic design, iconic people, founding stories, messaging, and archetypes that help surf brands and A/E/C firms stand out from the pack. You’ll return from the conference ready to shred with new techniques. Expect a wave of improvement in your SOQs, proposals, websites, presentation decks, videos and advertising.
To download the slides, click the LinkedIn logo (“˜in’ square above). Within Slideshare, click “Download” button under the title.
Surf Brands Featured
A/E/C Firms Featured
Homework: Books & Podcast
Influence by Robert Cialdini
Let My People Go Surfing by Yvon Chouinard
The Power of Moments by Dan & Chip Heath
Videos Shown in Keynote
Watch the Keynote Video
Lately, I hear a lot of A/E/C firms talking about culture. When competing for talent, firms often cite their culture as a differentiator to lure new hires.
I define culture as the shared behaviors and beliefs of your firm. So, how do you share your culture with a prospective hire or client? Don’t they have to experience it?
First, codify the shared behaviors and beliefs of your firm as written Core Values. Sadly, most firm leaders develop a set of banal Core Values at a weekend retreat, then send them out in an equally uninspired mass email to all employees. But, as you’ll see in this post, Core Values can be so much more. A creative manifestation of your Core Values is a powerful marketing tool and an essential artifact of your culture. An artifact that prospective hires or clients can experience to determine if there is a match.
Manifested Core Values Attract the Right Talent and Clients
Prospective hires and clients want to get a sense of what it’s like to work with your firm. They imagine themselves on a typical day at your office and judge whether they’ll fit in. Simultaneously, you want clients and talent that harmonize with your culture. For both parties, this requires a leap of faith. But you can minimize the risk by sharing a creative manifestation of your Core Values. The goal isn’t to create something safe that resonates with everyone. You only want people who fit with your culture. Communicate your point of view. Then let clients and talent self-select.
Here is an example of Manifested Core Values we recently created with our client, Murraysmith. First, we helped them with their positioning: geographical focus on the Northwest, obsession with detail/quality, fun, and the right size (120 people). Sounds like like a craft brewery, right? So, we decided to invent a faux craft beer for each of their seven Core Values. Each Value became manifested as a letterpressed (a craft printing technique) beer coaster. The Core Value is on the front, with a description about what it means on the back. To give each Value the gravitas it deserved, and to create a sense of anticipation, we recommended one new coaster be distributed to each employee for seven consecutive weeks.
Manifested Core Values Demonstrate How To Behave
Most firms have a particular way they like things done. Everything from how to bind a proposal, close out a project, or even write an email.
Some firms even develop a clever name or use The (Firm Name) Way to brand their culture.
I suppose you could create a 10-volume employee manual that imagines all scenarios employees will encounter. Or, you could manifest your Core Values as a guide to allow employees, who are adults, to use their best judgement. I recommend the latter.
Starbucks manifests their Core Values in their Green Apron Book. As you can probably infer, it’s pocket-sized to fit in a barista’s green apron. I like to think the pocket position (over the heart) helps baristas takes the expected behaviors to heart.
Manifested Core Values Demonstrate Quality
Stated or not as an official Core Value, all firms embrace quality. So, whatever form your manifested Core Values take, make sure it’s done well. Use quality materials, professional designers, writers and photographers to communicate the professionalism of your firm. While not specifically designed as a Core Values manifestation, the 20th Anniversary book we created for Schmidt Design Group helped them communicate their beliefs. There are 20 quotes or statements coupled with project photography to express their point of view. The firm received such positive feedback, we created similar books for their 25th and 30th anniversaries. To demonstrate quality, the books feature great photography, graphic design, paper, printing, and perfect binding. One client even told the owner of the firm, “I keep the book on my desk. If I’m having a bad day, I read through the book to find inspiration.”
No. 5 – A good designer is a good listener
Below are more ways to manifest your Core Values. You could design and print oversized graphic panels to cover boring blank walls within your office.
Clark Construction shares their values through a series of videos on their website. Each video summarizes one value with different employees sharing what that value means to them.
You could hire a designer to create an infographic or poster as shown below. They took an acrostic approach where R-I-S-E are the first letters in their four Core Values.
When you bring your Core Values to life, do so in a medium that reflects your culture. Many employees at Murraysmith go out after work and enjoy the burgeoning craft brewing culture of the Pacific Northwest. So, beer coasters were a great fit to communicate the firm’s Core Values. As Marshall McLuhan stated, “the medium is the message.” Choose a medium that fits your firm.
To effectively pass culture on to the next generation in your firm, it must be manifested. You can’t rely solely on oral tradition. Stories get lost, skewed by the teller, and forgotten by the listener. Share your Core Values and culture through a tangible artifact.
When the right prospective client or employee experiences your Manifested Core Values, a fierce loyalty will develop.
How does your firm creatively manifest Core Values? Please leave a reply.
This post is the first in a series highlighting progressive marketing from A/E/C firms and leaders. How do I define progressive? Firms that are marketing proactively, not simply reacting to RFPs. It’s leaders developing, sharing, and archiving their knowledge as experts. Progressive firms believe that relationships can, and do, begin online, so they are fluent in digital marketing. Progressive firms embrace human-centered marketing with emotional intelligence, and the vulnerability of creative risk-taking.
I chose to interview Nicole La, Experience Director at TEECOM, because of their progressive marketing to clients and talent through experience design.
Tell me about your firm.
TEECOM provides “the tech in architecture.™” We provide integrated telecom, audiovisual, acoustics, security, network and wireless technology design for clients including building owners, tenants, architects, engineers, and contractors. We work in many sectors with a common theme of improving the experience of people using our clients’ buildings. Of course we want our clients to be happy, but really we are advocates for the people that live, work, learn, heal, and perform in the buildings that our clients design and build. We are 90 people, with offices in Oakland, Dallas, Portland, and Brighton, United Kingdom.
Tell me about your title, Experience Director.
I set strategy for our firm’s hiring, marketing, and internal continuing education efforts. I focus on the employee and client experience enabling TEECOM to continue to evolve toward true innovation.
So, not just marketing to win new clients, but also marketing to win and retain talent?
Yes, it’s crazy how most firms leave recruiting and retention to only Human Resources when the Marketing department typically knows the brand best, and how to persuasively tell the firm’s story.
How did your role evolve?
A year ago, our CEO asked me to take over talent recruiting. At first I was resistant because it was unfamiliar territory. But the more I thought about it, recruiting is simply marketing for people. I didn’t want to give up marketing to clients, so our CEO and I brainstormed about how we could make it work. Part of our solution was to hire a Marketing Manager for proposals to free me up to embrace my new responsibilities.
How did your firm begin with experience design?
Leaders in the firm read The Experience Economy by Pine and Gilmore, and it changed the culture of our firm. The book promotes a new way of thinking about connecting with clients and talent (employees) to win their loyalty. Simply selling services is no longer enough. Leading firms stage experiences that enhance the value of their services.
How did TEECOM start implementing experience design?
Good question, because in our first year, before we rolled this out to the client experience, we focused on the employee experience. We did an experience mapping exercise starting with job candidates learning about TEECOM, to the interview experience, through the hiring process. New hires receive a playful “Welcome to TEECOM” handbook that is customized for that person. It is not a full-on employee handbook, but rather a customized welcome to the team, complete with maps, Yelp reviews of local services, and all-important local restaurant reviews.
What are some things you are doing to enhance the employee experience?
New employees are greeted at their desks by a gift of branded materials that they have personally chosen through our online store. We recognize employee accomplishments such as obtaining certifications or anniversaries on our general Slack channel and in our monthly all-hands meetings. We post employee kudos on digital signage throughout the office. Each employee receives a FitBit and we host wellness programs for the mind and body, branded as TEECOMfit. All employees have a mentor with whom they meet regularly to set specific career goals and, if they want, personal goals. We are currently launching TEECOMuniversity, an internal continuing education program open to all employees, which gives a formal structure to our ongoing knowledge shares.
As a technology company, how do you use technology to measure internal experience?
We don’t use email for internal company communication. Instead, we use Slack, a cloud-based team collaboration tool. Within Slack, employees receive a weekly pulse survey via Officevibe with five simple questions about how things are going at work. Feedback is delivered anonymously to management in an engagement report with suggestions for improvement. We also use a platform called Small Improvements to conduct quarterly 360 Reviews for continual feedback and improvement.
photo in website: ©Emily Hagopian
What about marketing for the client experience?
We had already been helping our clients to map the experience of their building users, so it made sense that we would map the experience of our own clients from beginning to end. We developed a set of guidelines for the business development and proposal experience outlining everything we need to do to win great clients. We elevate ourselves as pursuit team members by responding quickly and providing materials that go above and beyond the basic request. We help clients along their decision-making process by creating articles and videos to educate and inform them about how technology’s evolution will impact their projects. Our guidelines for project management describe behaviors shaped by our firm values: demonstrating that we care, maintaining trust, and finding ways to add value. We typically measure the client experience through direct feedback at dinners and events with clients.
Nicole and TEECOM are a great reminder that A/E/C firms aren’t simply selling services, we are selling a complete experience. The sum of these experiences equal our reputation, aka brand. This reminds me of the famous Maya Angelou quote, “People will forget what you said, people will forget what you did, but people will never forget how you made them feel.” Make people feel great throughout the journey of your firm, and you’ll develop fierce loyalty.
As TEECOM’s website declares, “our clients demand innovation.” It’s great to see the firm practicing what they preach by embodying innovation in their marketing approach. If your firm is ripe for this approach, start small with a single client or employee experience that you can master. Then, build on that momentum for a more comprehensive approach that will hopefully become integrated into your culture. To learn more, below are some resources.
The Experience Economy book
Adaptive Path (consulting firm that helped TEECOM with experience mapping)
Slack cloud-based team collaboration tool
Officevibe for pulse surveys
Small Improvements for 360 reviews
Pro Surfing Tips: What the New Wave of Websites Means for AEC Marketers
Surfing Instructors: David Lecours and Josh Miles
- Introducing today’s surf instructors
- Social Handles & Hashtags
- CTA ““ where to get the slides, links, downloads, and handouts
Why – Why Have a Website?, Why This Session?
- A brief perspective of AEC websites
- Why this session? Why have a website?
- 4 Functions: Attract, Demonstrate, Connect, Convert
- Wipeout: The gnarliest mistakes online today.
What – What Is The New Wave Of Websites?
- A new wave is on its way””are you ready to ride?
- What’s NEW for AEC websites?
Examples, and case studies of some of the hottest trends:
Content Management Systems
Going Vert (Scrolling), Parallax Scrolling
CTAs & Lead Generation
Graphic Design Trends
- Marketing Automation
- Beyond text and photos: content that scores big with prospects, SEO
- Respect the environment: Today’s digital ecosystem
- Q&A, Comments
How – How To Create Your Next Website
- Ding Repair (fix it up) or New Board (whole new website)?
- Lifecycle of a website
- Assembling your surf team:
Getting the right team on board
Selling a new website to your team
Leading the content charge
- Assembling the right surf instructors
When to go outside for help
- Process: Planning, prototyping, design, content, & coding
- Measurement: How long? How much $?
What To Budget, Calculating ROI
- After the Surf Session
Zen and the art of maintenance
- Q&A, Comments
Review & Conclusion
Resources at Miles Design
Best Practice AEC Websites
Other Sites Shown in Session
Content Marketing Articles For AEC Firms
Why AEC Firms Must Use Content Marketing
AEC Content Marketing: How To Get Started
AEC Firm Website Articles
5 Symptoms of an Expired Website
Why Your Next AEC Firm Website Will Use Responsive Design
I’m No Longer Scared of Google Analytics
4 Functions AEC Websites Must Serve
SEO for AEC Firms
The Website Development Process
Other Website Resources
Reward for Scrolling This Far: embarrassing photo of David Lecours at 15
I recommend To Sell Is Human by Daniel Pink to anyone in the A/E/C industry because, as the book says, “we’re all in sales now.” Many A/E/C firms claim that “everyone in the firm sells,” but they rarely offer sales training. This book fills that knowledge gap, even for those that don’t think of themselves as salespeople.
This summary highlights the why, what, and how to apply the core concepts of the book.
1) Like it or not, we’re all in sales now.
2) Sales has changed more in the last 10 years than in the previous 100.
ABC used to stand for Always Be Closing. According to Pink, ABC now refers to Attunement, Buoyancy, and Clarity.
Attunement “” The capacity to take someone’s view and calibrate your words and actions to match. Proposals and Presentation Interviews need to be attuned to our buyer’s challenges. If the RFP is written using specific language, then selectively adopt that language in your response to demonstrate an understanding of their challenges.
Buoyancy “” The capacity to stay afloat in “an ocean of rejection.” After pursuit losses, Pink recommends interrogative self-talk. During your next go/no go deliberation, interrogate yourself. Ask “can we deliver this project with excellence? If yes, then list the top 5 reasons why. Use these 5 reasons inspire your proposal and presentation.
Clarity “” Making sense in murky situations. Pink defines this as problem finding, then problem solving. Teams that win frequently make recommendations about potential project problems that the client hadn’t even considered.
Pitch, Improvise and Serve are how to apply the new ABCs of sales.
Pitch “” Summarizing the essence of your project pursuit into a memorable tagline or phrase can help your message stick. According to Pink, rhyming “taste great and goes down easily.” A great resource to help with rhymes isrhymezone”‹.com.
Story is another brilliant way to pitch. Story is memorable, powerful, and emotional. Big decisions are made on emotion, then later justified with fact.
Improvise “” To Sell is Human reminds us that there are three main rules in Improv. Hear offers, say “yes and,” and make your partner look good. Being a great marketer means being a great listener. Making your partner look good can be directly applied to presentation interviews. Not only are selection panels listening for what you say, but they also observe how your team interacts. Making fellow team members look good communicates that you will make your client look good.
Serve “” Pink reminds us to make our work both personal and purposeful while serving others. By understanding your client’s personal hopes, dreams. fears and insecurities, you will offer better solutions. Also, ask why a pursuit matters to you and your team. Then share your answers in proposals and interviews. If your purpose for pursuing a project improves quality of life or improves the world, then your team now has an inspired mission.
What’s your reaction when you think of a sales person? The terms most often used are “pushy, slimy, slick, obnoxious, etc.” This is the old model of sales, trying to convince buyers. Nobody likes to feel manipulated. To Sell is Human offers a new model. A model based on emotional intelligence, purpose and service. Since we’re all in sales now, it’s nice to know we can use our powers for good